Office Manager

  • Administrative
  • Sofia, Bulgaria

Office Manager

Job description

Zotapay is a global payment processing company with offices in over six countries and a mission to revolutionize the cross-border payment game. We specialize in frictionless payments for businesses and online e-commerce, with a focus on the Asian market.

Tens of thousands of merchants use our technology to settle payments, manage risk and improve transaction rates across a wide variety of modern payment systems. We provide transparency, reliability, lightning-fast transfers, and a deep understanding of the global financial system to our clients in both enterprises and municipalities the world over.

What will you be doing:

  • The ideal candidate will help perform administrative duties to assist management and the local team;

  • Performing operational and administrative activities related to the daily work of the office;

  • Arrangement of the documentation and communication between different departments, employees, and partners;

  • Creating and managing databases;

  • Assisting the organization's HR function by keeping personnel records up to date, arranging interviews, and so on;

  • Ensuring that health and safety policies are up to date;

  • Contacts with service providers, suppliers, and collaboration with different teams of the company;

  • Arranging phone calls, meetings, welcoming candidates and guests in the company;

  • Preparation of reports and presentations at the request of the management team;

  • Ordering stationery, furniture, and technical equipment;

  • Booking transport and accommodation;

  • Working closely with the Operations Manager to create a compensation and benefits scheme;

  • Organizing company events.

Job requirements

Completed university education or last year student;

  • Good knowledge of the labor code and compliance policies;

  • Reliability and discretion: you will often learn of confidential matters;

  • Experience in the accounting/finance and administrative field;

  • Excellent written and oral communication skills;

  • Ability to effectively manage and handle business correspondence;

  • Strong organizational and interpersonal skills;

  • Problem-solving skills and the ability to ‘make things happen';

  • Exceptional command of spoken and written English;

  • Budgeting skills and ability to create financial reports;

  • Willingness to learn and initiate;

  • Advanced efficiency in Microsoft Office and G-suit products;

  • High motivation and desire to work;

  • Assertiveness and ability to work in a team;

  • Ability to meet short deadlines and prioritize tasks.