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Office Manager

Sofia, Sofia (stolitsa), BulgariaAdministrative

Job description

We are:
Zotapay is a payment gateway technology hub, serving as a one-stop-shop for online businesses, enabling them to accept payments from anyone, anywhere. We are connected to over 1000 financial institutions worldwide, allowing us to centralize a range of global and local payment methods, on one payment page.

About the opportunity:

We are looking for people to come and join our office team in Sofia.
This is a great opportunity to join a thriving company (B2B) in the Fin-tech industry.
Join us if you believe you are someone who flourishes in a team, can devote themselves for the long term, will enjoy growing with us, and will appreciate working in a fresh, fun, and dynamic environment.

What you will do:

  • The ideal candidate will help perform administrative duties to assist management and the local team;

  • Performing operational and administrative activities related to the daily work of the office;

  • Arrangement of the documentation and communication between different departments, employees, and partners;

  • Creating and managing databases;

  • Assisting the organization's HR function by keeping personnel records up to date, arranging interviews, and so on;

  • Ensuring that health and safety policies are up to date;

  • Contacts with service providers, suppliers, and collaboration with different teams of the company;

  • Arranging phone calls, meetings, welcoming candidates and guests in the company;

  • Preparation of reports and presentations at the request of the management team;

  • Ordering stationery, furniture, and technical equipment;

  • Booking transport and accommodation;

  • Working closely with the Operations Manager to create a compensation and benefits scheme;

  • Organizing company events.

Job requirements

  • Completed university education or last year student;
  • Good knowledge of the labor code and compliance policies;

  • Reliability and discretion: you will often learn of confidential matters;

  • Experience in the accounting/finance and administrative field;

  • Excellent written and oral communication skills;

  • Ability to effectively manage and handle business correspondence;

  • Strong organizational and interpersonal skills;

  • Problem-solving skills and the ability to ‘make things happen';

  • Exceptional command of spoken and written English;

  • Budgeting skills and ability to create financial reports;

  • Willingness to learn and initiate;

  • Advanced efficiency in Microsoft Office and G-suit products;

  • High motivation and desire to work;

  • Assertiveness and ability to work in a team;

  • Ability to meet short deadlines and prioritize tasks.

The recruitment process:
We strive to keep a relaxed and stress-free working environment, which is reflected through the recruitment process. We spend time, over two to three meetings, to make sure that our team is the right working environment for candidates and there is a fit. We travel as a team regularly and maintain a quiet, friendly, and calm working environment - all in order to find focus and ship great code.

In the meantime, you can check out our website and social media pages to learn more about us.